RFP 101 Stenographic/Hearing Reporter Services for Tenured Teacher Hearings
RFP 101
Overview
The 鶹 (鶹) Teacher Tenure Hearing Unit is seeking proposals for stenographic/hearing reporter services required for tenured teacher hearings in accordance with Section 3020-a of the New York State Education Law. The agency is seeking coverage for five (5) geographic areas across New York State. Proposals may be submitted for all five (5) or any one (1) of the areas listed in the solicitation. Eligible vendors must be able to perform the stenographic services as described in this Request for Proposals (RFP). Separate awards will be made for each of the geographic areas.
Subcontracting
Subcontracting will be limited to thirty percent (30%) of the total contract budget. Subcontracting is defined as non-employee direct personal services and related incidental expenses.
Terms of Contract
鶹 will award one (1) contract for each of the five (5) areas pursuant to this RFP. The contracts resulting from this RFP will be for a term anticipated to begin October 1, 2025, and to end September 30, 2030.
Minority and Women-Owned Business Enterprises (M/WBE)
Bidders are required to comply with 鶹’s Minority and Women-Owned Business Enterprises (M/WBE) participation goals for this RFP through one of three methods. Compliance methods are discussed in detail in the Minority/Women-Owned Business Enterprise (M/WBE) Participation Goals section below.
Service Area
The following five (5) geographic areas across New York State: Area I- New York City, including the boroughs of Manhattan, Brooklyn, Bronx, Queens, and Staten Island; Area II- Nassau and Suffolk counties; Area III- Westchester, Orange, Putnam, Sullivan, Ulster, Dutchess, and Rockland counties, Area IV- Albany, Clinton, Columbia, Delaware, Essex, Franklin, Fulton, Greene, Hamilton, Herkimer, Montgomery, Otsego, Rensselaer, Saratoga, Schenectady, Schoharie, St. Lawrence, Warren, and Washington counties; and Area V- Allegany, Broome, Cattaraugus, Cayuga, Chautauqua, Chemung, Chenango, Cortland, Erie, Genesee, Jefferson, Lewis, Livingston, Madison, Monroe, Niagara, Oneida, Onondaga, Ontario, Orleans, Oswego, Schuyler, Seneca, Steuben, Tioga, Tompkins, Wayne, Wyoming, and Yates counties.
Mandatory Requirements
See Mandatory Requirements section of the RFP.
RFP Components
Components contained in RFP 101 are as follows:
- Description of Services to Be Performed
- Submission
- Evaluation Criteria and Method of Award
- Assurances
- Submission Documents (separate document)
Questions regarding the request must be submitted form no later than the close of business on May 7, 2025. A Questions and Answers Summary will be posted to 鶹’s Procurement website no later than May 21, 2025. The following are the designated contacts for this procurement:
| Program Matters | Fiscal Matters | MWBE Matters |
|---|---|---|
|
Lori Kane Email Address: |
Thomas McBride Email Address: |
Thomas McBride Email Address: |
Bidders are requested to submit their bids electronically. The following documents, as detailed in the Submission section of this RFP, must be received via no later than June 12, 2025:
- Submission Documents labeled [name of bidder] Submission Documents, RFP 101
- Technical Proposal labeled [name of bidder] Technical Proposal, RFP 101
- Cost Proposal labeled [name of bidder] Cost Proposal, Procurement RFP 101
- M/WBE Documents labeled [name of bidder] M/WBE Documents, RFP 101
Instructions for Submitting an Electronic Bid:
- The technical and cost proposal documents should be submitted in Microsoft Office. PDF files that are editable and Optical Character Recognition (OCR) searchable are acceptable. Please do not submit the technical or cost proposal as a scanned PDF.
- Submission documents requiring a signature must be signed using one of the methods listed below and may be submitted as a Microsoft Office, PDF, or JPG document. A scanned PDF is acceptable for these documents.
- The following forms of e-signatures are acceptable:
- handwritten signatures on faxed or scanned documents.
- e-signatures that have been authenticated by a third-party digital software, such as DocuSign and Adobe Sign.
- stored copies of the images of signatures that are placed on a document by copying and pasting or otherwise inserting them into the documents.
- Unacceptable forms of e-signatures include:
- a typed name, including a signature created by selecting a script or calligraphy font for the typed name of the person “signing.”
- To identify the signer and indicate that the signer understood and intended to agree to the terms of the signed document, the signer will sign beside or provide by email the following attestation: “I agree, and it is my intent, to sign this document by [describe the signature solution used] and by electronically submitting this document to [name of recipient individual or entity]. I understand that my signing and submitting this document is the legal equivalent of having placed my handwritten signature on the submitted document and this attestation. I understand and agree that by electronically signing and submitting this document I am affirming to the truth of the information contained therein.”
- To ensure receipt of your bid, please ensure that the RFP Procurement number and title listed on page 1 of the RFP are accurately entered into the fields “Procurement No” and “Procurement Title/Name” on the. Failure to include this information may result in the bid not being received by the deadline or considered for award.