FOR IMMEDIATE RELEASE
State Archives Awards $5.6 Million to Local Governments, Schools & Non-Profit Organizations
Grants Will Help Improve Records Management Systems and Preserve New York’s Historical Records
The New York State Archives awarded $5.6 million in grants to help manage and preserve local records, State Education Commissioner MaryEllen Elia announced. More than $5.5 million will be distributed through Local Government Records Management Improvement Fund (LGRMIF) grants to over 100 local governments, government agencies and school districts across the state to help improve records management systems to better serve the public. The State Archives also awarded $92,000 in Documentary Heritage Program (DHP) grants to eight not-for-profit organizations and higher education institutions across the state to help identify, collect and make available New York’s historical records.
“We’re proud to support projects to improve records management and preserve New York’s heritage through important documents,” said Board of Regents Chancellor Betty A. Rosa. “Effective management of government records improves efficiency, supports accountability and encourages civic engagement. By making historical records accessible, our students and teachers can learn about New York’s history using original source materials and primary documents.”
“These grants help local governments do their work and help to preserve our state’s history,” said State Education Commissioner MaryEllen Elia. “We’re honored to support local governments and schools across the state meet their obligations to the citizens they serve, preserve local history and support easier access to records. New York is fortunate to have local government officials and education leaders who are committed to improving the management, preservation and accessibility of their records.”
“These grants continue to help local governments embrace the records management opportunities offered by new technology and e-government services,” said Christian Sampson, Town of Ramapo Town Clerk and chair of the Local Government Records Advisory Council, which provides advice and guidance to the State Education Department on programs and grants to support records management in local governments in New York State.
Bob Clark, Chair of the State Historical Records Advisory Board, added, “The Documentary Heritage Program Grants are critical to ensuring that stories of under-documented groups, events, locations and peoples are fully woven into the rich tapestry that is New York State. Through programs like the DHP, New York State history can belong to all of us.”
Local Government Records Management Improvement Fund Grants
Awards for the LGRMIF grants range from $7,202 to $293,566. Awards by county are below:
| County | Institution | Category | Amount |
|---|---|---|---|
|
Albany |
Albany Municipal Water Finance Authority |
Document Conversion and Access |
$71,088 |
|
Albany |
Capital District Regional Planning Commission |
Inactive Records |
$7,202 |
|
Albany |
Capital Region BOCES |
Inactive Records |
$75,000 |
|
Albany |
Menands UFSD |
Inactive Records |
$20,379 |
|
Albany |
Village Of Menands |
Inactive Records |
$15,928 |
|
Bronx |
County Of Bronx (County Clerk) |
Historical Records |
$49,551 |
|
Broome |
Town Of Chenango |
Document Conversion and Access |
$24,980 |
|
Broome |
Windsor CSD |
Document Conversion and Access |
$24,161 |
|
Chemung |
Elmira City SD |
Inactive Records |
$45,121 |
|
Clinton |
Beekmantown CSD |
Document Conversion and Access |
$57,985 |
|
Clinton |
Peru CSD |
Document Conversion and Access |
$44,994 |
|
Clinton |
Town Of Chazy |
Inactive Records |
$11,533 |
|
Columbia |
County Of Columbia |
Document Conversion and Access |
$7,800 |
|
Dutchess |
County Of Dutchess |
Document Conversion and Access |
$9,935 |
|
Dutchess |
Millbrook CSD |
Document Conversion and Access |
$64,170 |
|
Dutchess |
Town Of Rhinebeck |
Document Conversion and Access |
$12,640 |
|
Dutchess |
Village Of Rhinebeck |
Inactive Records |
$18,509 |
|
Erie |
City Of North Tonawanda |
Document Conversion and Access |
$74,960 |
|
Erie |
City Of Tonawanda |
Document Conversion and Access |
$26,494 |
|
Erie |
Erie County Industrial Development Agency |
Document Conversion and Access |
$35,000 |
|
Erie |
Lackawanna City SD |
Document Conversion and Access |
$70,641 |
|
Erie |
Town Of Brant |
Document Conversion and Access |
$49,552 |
|
Erie |
Town Of Clarence |
Document Conversion and Access |
$74,130 |
|
Erie |
Town Of Grand Island |
Files Management |
$18,448 |
|
Erie |
Town Of North Collins |
Document Conversion and Access |
$35,096 |
|
Erie |
Town Of Orchard Park |
Inactive Records |
$73,711 |
|
Erie |
Town Of West Seneca |
Document Conversion and Access |
$45,928 |
|
Erie |
Village Of Lancaster |
Document Conversion and Access |
$30,713 |
|
Essex |
County Of Essex |
Document Conversion and Access |
$73,872 |
|
Essex |
Town Of Westport |
Inactive Records |
$26,737 |
|
Franklin |
Chateaugay CSD |
Document Conversion and Access |
$33,329 |
|
Franklin |
Village Of Malone |
Document Conversion and Access |
$100,769 |
|
Fulton |
Fulton-Montgomery Community College |
Inactive Records |
$38,400 |
|
Fulton |
Village Of Northville |
Inactive Records |
$44,194 |
|
Hamilton |
County Of Hamilton |
Historical Records |
$60,043 |
|
Jefferson |
Village Of West Carthage |
Inactive Records |
$9,540 |
|
Kings |
Metropolitan Transportation Authority |
Disaster Management |
$29,070 |
|
Lewis |
Town Of Turin |
Inactive Records |
$24,560 |
|
Lewis |
Village Of Port Leyden |
Inactive Records |
$22,913 |
|
Monroe |
Town Of Chili |
Document Conversion and Access |
$30,625 |
|
Monroe |
Village Of Brockport |
Document Conversion and Access |
$74,324 |
|
Monroe |
Village Of Fairport |
Document Conversion and Access |
$120,884 |
|
Monroe |
Village Of Pittsford |
Document Conversion and Access |
$73,083 |
|
Montgomery |
County Of Montgomery |
Document Conversion and Access |
$55,591 |
|
Nassau |
County Of Nassau |
Historical Records |
$27,000 |
|
Nassau |
Nassau BOCES |
Document Conversion and Access |
$42,200 |
|
Nassau |
Valley Stream Central HS District |
Files Management |
$90,517 |
|
Nassau |
Village Of Mill Neck |
Document Conversion and Access |
$62,203 |
|
Nassau |
Village Of Old Westbury |
Inactive Records |
$54,102 |
|
Nassau |
Village Of Sea Cliff |
Inactive Records |
$9,421 |
|
Nassau |
Water Authority Of Great Neck North |
Inactive Records |
$27,810 |
|
New York |
Fashion Institute Of Technology |
Inactive Records |
$18,690 |
|
New York |
NYC Administration for Childrens Services |
Files Management |
$69,511 |
|
New York |
NYC Department of Business Services |
Inactive Records |
$74,888 |
|
New York |
NYC Department of City Planning |
Document Conversion and Access |
$47,822 |
|
New York |
NYC Department of Records and Information Services |
Historical Records |
$68,916 |
|
New York |
NYC Department of Records and Information Services |
Administrative (DORIS only) |
$144,918 |
|
New York |
NYC Dept of Information Technology, Telecommunication |
Implementation (Demo Projects Only) |
$293,566 |
|
New York |
NYC Mayors Office |
Inactive Records |
$75,000 |
|
Niagara |
Town Of Niagara |
Document Conversion and Access |
$34,073 |
|
Oneida |
Town Of Whitestown |
Files Management |
$27,180 |
|
Onondaga |
City Of Syracuse |
Document Conversion and Access |
$72,219 |
|
Onondaga |
Lafayette CSD |
Document Conversion and Access |
$32,413 |
|
Ontario |
City Of Geneva |
Document Conversion and Access |
$59,595 |
|
Ontario |
County Of Ontario |
Document Conversion and Access |
$105,055 |
|
Ontario |
Geneva City SD |
Document Conversion and Access |
$74,991 |
|
Orange |
Orange-Ulster BOCES |
Document Conversion and Access |
$148,147 |
|
Putnam |
County Of Putnam |
Document Conversion and Access |
$51,995 |
|
Rensselaer |
Questar III (R-C-G) BOCES |
Document Conversion and Access |
$23,402 |
|
Rensselaer |
Troy City SD |
Document Conversion and Access |
$24,766 |
|
Rensselaer |
Village Of Nassau |
Files Management |
$20,851 |
|
Rockland |
County Of Rockland |
Document Conversion and Access |
$74,901 |
|
Rockland |
Village Of Spring Valley |
Document Conversion and Access |
$18,633 |
|
Saratoga |
Village Of Round Lake |
Inactive Records |
$22,490 |
|
Schenectady |
Schenectady City SD |
Document Conversion and Access |
$32,053 |
|
Schoharie |
Town Of Fulton |
Inactive Records |
$63,622 |
|
Schoharie |
Town Of Wright |
Inactive Records |
$12,852 |
|
Seneca |
Village Of Waterloo |
Inactive Records |
$9,288 |
|
Seneca |
Waterloo CSD |
Document Conversion and Access |
$73,305 |
|
St. Lawrence |
Brasher Falls CSD |
Inactive Records |
$33,595 |
|
St. Lawrence |
St Lawrence-Lewis BOCES |
Document Conversion and Access |
$149,994 |
|
St. Lawrence |
Village Of Waddington |
Inactive Records |
$52,065 |
|
Steuben |
Corning Community College |
Inactive Records |
$42,314 |
|
Steuben |
Village Of Bath |
Document Conversion and Access |
$32,070 |
|
Suffolk |
Bohemia Fire District |
Files Management |
$16,537 |
|
Suffolk |
Eastern Suffolk BOCES |
Document Conversion and Access |
$133,943 |
|
Sullivan |
Liberty CSD |
Document Conversion and Access |
$35,990 |
|
Ulster |
County Of Ulster |
Historical Records |
$23,859 |
|
Warren |
County Of Warren |
Document Conversion and Access |
$61,024 |
|
Warren |
Town Of Hague |
Inactive Records |
$23,240 |
|
Washington |
County Of Washington |
Document Conversion and Access |
$121,901 |
|
Washington |
Town Of Salem |
Inactive Records |
$30,521 |
|
Wayne |
Newark CSD |
Inactive Records |
$149,528 |
|
Wayne |
Town Of Macedon |
Inactive Records |
$50,545 |
|
Westchester |
County Of Westchester |
Document Conversion and Access |
$47,600 |
|
Westchester |
Greenburgh CSD |
Document Conversion and Access |
$62,533 |
|
Westchester |
Putnam-Northern Westchester BOCES |
Document Conversion and Access |
$58,860 |
|
Westchester |
Town Of Rye |
Document Conversion and Access |
$53,285 |
|
Westchester |
Town Of Somers |
Document Conversion and Access |
$18,850 |
|
Westchester |
Tuckahoe UFSD |
Document Conversion and Access |
$59,397 |
|
Westchester |
Westchester BOCES |
Document Conversion and Access |
$69,225 |
|
Westchester |
White Plains City SD |
Document Conversion and Access |
$52,822 |
|
Yates |
Dundee CSD |
Document Conversion and Access |
$74,999 |
|
Yates |
Penn Yan CSD |
Document Conversion and Access |
$50,575 |
The State Archives, part of the State Education Department, administers , which are used by local governments to improve their record management systems to better serve the public. It is a competitive program with grants awarded based on the merits of the applications. The LGRMIF derives its revenues from a small fee paid when people file or record documents with county clerks and the Register of the City of New York.
Since its inception in 1988, the program has provided over $250 million in competitive grant funds to local governments statewide.These funds support a wide variety of projects that help local governments manage paper, and increasingly, electronic records.Project categories include:
- Disaster Management: projects aimed at developing, testing and implementing disaster and business recovery plans to protect local government archival and vital records, both hardcopy and electronic.
- Inactive Records: projects aimed at planning, developing or improving the management of records during the inactive phase of their life cycle. Inactive records are records that are used infrequently but must be retained because their retention periods have not yet expired.
- Historical Records: projects aimed at preserving historical records or using local government records as teaching tools in the community and in the classroom.
- Files Management: projects aimed at improving the systematic control of active files.
- Document Conversion and Access: projects aimed at converting records to another format through the use of microfilming or imaging.
Grant projects may start on July 1, 2018 and all work on grant projects must be completed by June 30, 2019.
Documentary Heritage Program Grants
Awards for the DHP grants range from $6,975 to $24,791. Awards are below:
| County | Organization | Project | Award Amount |
|---|---|---|---|
|
Chautauqua |
State University of New York at Fredonia |
Arrangement and Description of the Records of the Coalition on West Valley Nuclear Wastes |
$13,235 |
|
Erie |
Burchfield Penney Art Center |
Arrangement and Description of the Artists Committee Gallery/Artists Gallery of Western New York Archive |
$10,260 |
|
Erie |
State University of New York at Buffalo |
East Side History Documentation Project |
$24,791 |
|
Kings |
Brooklyn Children’s Museum |
Arrangement and Description of the Brooklyn Children’s Museum Institutional History Records |
$17,595 |
|
Monroe |
Gay Alliance of the Genesee Valley |
Minority Documentation Project |
$8,830 |
|
Monroe |
Willow Domestic Violence Center of Greater Rochester, Inc. |
Arrangement and Description of the Records of Alternatives for Battered Women, Inc. |
$10,314 |
|
Queens |
Bowne House Historical Society |
Arrangement & Description of the Bowne House Archives |
$6,975 |
Since its inception in 1988, the program has provided over $3 million in competitive grant funds to not-for-profit organizations statewide. These funds support a variety of projects that help build a more comprehensive and equitable documentation of New York’s history and culture. Project categories include:
- Documentation: projects that build a comprehensive record that more fully and fairly represents all New Yorkers and their history. These projects identify and collect unique, original source materials about the people, groups, events, and/or on the political, economic, and social conditions in New York, to pave the way toward making these materials accessible to all.
- Arrangement and Description: projects that make publicly available the unique, original records of traditionally under-represented groups and topics of New York State. Applications to arrange and describe historically valuable born-digital materials as well as paper-based materials are encouraged.
Grant projects may start on July 1, 2018 and all work on grant projects must be completed by June 30, 2019.
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